Private Limited Annual Filing
Stay compliant every year with CA-led annual filing for your private limited company, from AOC-4 and MGT-7 right through to director KYC.
- AOC-4 & MGT-7 filed
- CA-reviewed
- Due dates tracked
- 500+ businesses served
Every private limited company in India has to file its annual return and financial statements with the Registrar of Companies once a financial year ends, whatever its size or turnover, and even if it did no business at all. That yearly obligation is what annual filing of a company means.
In practice it comes down to two core forms, AOC-4 for your audited financial statements and MGT-7 or MGT-7A for your annual return, each with its own deadline tied to your AGM. Miss them and the late fee runs at ₹100 per day per form with no cap, so a short delay turns costly quickly. AMpuesto handles the whole pvt ltd annual filing for you, tracks every due date, and keeps your company in good standing with the MCA.
Documents required
- Company PAN and Certificate of Incorporation
- Audited financial statements for the year
- Auditor's report and board's report
- Details of directors and shareholding
- Digital Signature Certificate of a director
- Notice and minutes of the AGM
What you get
- AOC-4 and MGT-7 or MGT-7A prepared and filed within the due dates
- AGM and board documentation support
- DIR-3 KYC and ADT-1 filed where applicable
- MCA filing acknowledgments for your records
- A CA available for questions through the year
What is annual filing for a private limited company?
Annual filing is the yearly submission of your company's financial statements and annual return to the Registrar of Companies. It runs on every registered private limited company, regardless of turnover, profit, or activity during the year. Filing on time keeps your company active on the MCA register and your directors clear of penalties.
Compliance in a private limited company
A private limited company carries several yearly and one-time obligations. The main ones are:
- Appointment of auditor: appoint an auditor within 30 days of incorporation, for a term running up to the first AGM.
- Commencement of business: file INC-20A within 180 days of incorporation, with proof that the directors have brought in the subscribed capital.
- Annual General Meeting: hold the AGM within six months of the financial year end, and within nine months for the first AGM.
- Board meetings: hold at least four board meetings a year, with no more than 120 days between two of them.
- Statutory audit: get the annual accounts audited by the appointed auditor before filing them with the ROC. Without an auditor on record through ADT-1, the accounts cannot be signed and AOC-4 cannot be filed.
- Income tax return: file the company's income tax return every year by the due date.
- GST returns: file monthly, quarterly, and annual GST returns if the company is registered under GST.
- TDS returns: file quarterly TDS and TCS returns where tax has been deducted at source.
- Director KYC: every director holding a DIN files Form DIR-3 KYC Web once in three financial years, by 30 June.
- Annual filing: file AOC-4 for financial statements and MGT-7 for the annual return, within 30 and 60 days of the AGM.
Private limited annual filing due dates
| Form | What it covers | Due date |
|---|---|---|
| AGM | Annual General Meeting | Within six months from the end of the financial year |
| AOC-4 | Financial statements | Within 30 days of the AGM |
| MGT-7 / MGT-7A | Annual return | Within 60 days of the AGM |
| ADT-1 | Auditor appointment | Within 15 days of the AGM, where an auditor is appointed or reappointed |
| DIR-3 KYC | Director KYC | Once every three financial years, by 30 June. |
| DPT-3 | Return of deposits | On or before 30 June every year, wherever applicable |
Filing deadlines for AOC-4, MGT-7/MGT-7A, and ADT-1 depend on your AGM date. Once we know your AGM schedule, we calculate and manage your exact compliance deadlines.
The two core forms explained
AOC-4
Within 30 days of the AGMFiles your company's audited financial statements with the ROC: the balance sheet, profit and loss account, cash flow statement, and the auditor's and board's reports.
MGT-7 / MGT-7A
Within 60 days of the AGMFiles your annual return, which captures your shareholding, directors, and governance details for the year. Small companies and one person companies file the shorter MGT-7A instead.
Running an LLP as well? The forms are different there. See LLP annual filing for Form 11 and Form 8 and their due dates.
What a missed deadline actually costs
The late fee for AOC-4 and MGT-7 is ₹100 per day, per form, with no upper limit. The cost is not only money. If a company defaults for three consecutive years, its directors face disqualification under Section 164(2), which bars them from any board for five years.
Prolonged non-filing also lets the Registrar strike the company off the register under Section 248. Filing on time is far cheaper than any of these, and it keeps your company credible with banks and investors.
Event-based compliances
Beyond the yearly filings, a private limited company files with the ROC whenever certain events happen during the year:
- Change or removal of a director
- Change to the MOA
- Change of company name
- Loan given to directors
- Loan taken from other parties
- Change of auditor
- Issue of share capital
- Creation of a charge
Compliance compared across business structures
Compliance load differs sharply by structure. This is how a private limited company compares:
| Key difference | Pvt Ltd | Proprietorship | Partnership | LLP | OPC |
|---|---|---|---|---|---|
| Statutory audit | Compulsory | Not applicable | Not applicable | Compulsory with relaxation | Compulsory |
| Annual ROC filing | Compulsory | Not applicable | Not applicable | Compulsory | Compulsory |
| AGM & board meeting | Compulsory | Not applicable | Not applicable | Not applicable | Compulsory with relaxation |
| Income tax return | Compulsory | Compulsory | Compulsory | Compulsory | Compulsory |
| TDS return | Compulsory | If under tax audit | If under tax audit | Compulsory | Compulsory |
How AMpuesto helps
Share your AGM date
Tell us when the AGM is held and send your audited accounts.
We prepare and file
Our team prepares AOC-4 and MGT-7 and files them with the MCA inside the deadlines.
You get the receipts
Acknowledgments come back to you, with one point of contact tracking every date.
If you would rather hand over the books as well as the filings, our virtual CFO services cover bookkeeping and monthly reporting through the year.
Frequently asked questions
Is annual filing mandatory if my company had no transactions?
What happens if I miss the deadline?
Which forms are filed in annual filing?
What is the difference between AOC-4 and MGT-7?
Keep your company in good standing
Send us your AGM date and audited accounts. We handle AOC-4, MGT-7, ADT-1, and DIR-3 KYC, and track every deadline for you.
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